Library Board Attorney

Respond by:                   11:00 a.m. – November 29, 2018
                                        Proposals received after such time and date will be returned unopened.

Respond to:                    Maryann Ralph
                                        Library Director
                                        Plainsboro Public Library
                                        9 Van Doren Street
                                        Plainsboro, NJ 08536

This proposal is being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.5 et seq.

 I. Introduction
Plainsboro Public Library is seeking professional services to carry out the duties of Library Board Attorney.

II. Scope of Work
The Library Board Attorney/Legal Firm shall be required to perform legal services for the Plainsboro Public Library’s Board of Trustees, and the Library Director on an as-needed basis.

  • Provide legal research and/or advisory opinions as needed;
  • Review and/or draft all contracts, inter-Local and Inter-Agency agreements;
  • Attend any meetings of the Plainsboro Public Library’s Board of Trustees as directed;
  • Be readily available for meetings with the Board President, representatives of the Board of Trustees and the Library Director upon request;
  • Advise the Plainsboro Public Library’s Board of Trustees of changes in county, state and federal law and regulations, as well as court decisions, which will impact the library;
  • Review and advise for legal notices, resolutions, library policies and matters of governance;
  • Review and advise with matters including, but not limited to procurement and service contracts, bid specifications, bidding matters, preparation and execution of contracts and contract disputes solution;
  • Representation of the Board with respect to matters involving interface with the municipal governing body, including financial matters, jurisdictional matters, etc., and with state agencies as needed; and
  • Provide assurance statements as required for financial audits, bonding matters and grant compliance.

 III.    Contents of Proposal
Interested firms/professionals should provide the following information:

  • Summary of general credentials of the firm;
  • Detailed information on the credentials and qualifications of the individual(s) to be assigned to Plainsboro Library;
  • Demonstration of experience in carrying out the duties of a Library Board Attorney or related experience;
  • References from relevant clients; and
  • Knowledge of and familiarity with public libraries.

Each submittal shall include one (1) original and eight (8) copies.

IV. Fees and Costs
Interested firms should provide a complete description and itemization of rates.  Indicate all professional titles and classifications and associated hourly billing rates.

V. Selection Process
The Library Board will review the proposals and make a decision as to the recommended firm/professional.  The decision will be based on cost and other considerations.  Specifically, the proposals will be evaluated based on the following criteria:

  • The general experience and qualifications of the firm/professional;
  • The experience/qualifications of the firm/professional in providing the services specified or similar services;
  • The proposed cost of the services; and
  • Familiarity with the community.

Interested firms/professionals shall be responsible for the cost of preparing the proposals.

VI. Response/Inquiries
All submittals should be clearly labeled and forwarded to:

Maryann Ralph
Library Director
Plainsboro Public Library
9 Van Doren Street
Plainsboro, NJ 08536

Submittals must be received no later than 11:00 a.m. on November 29, 2018.
Proposals received after such time and date will be returned unopened.

All inquiries should be directed to Maryann Ralph, at (609) 275-2899 or